ACE FMS

Contact Information:

Contact Name: Peyman Dadmehr

Contact Phone: 833-422-3367

Contact Email: info@acefms.com

Enrollment Information:

Wait List: No waitlist

Wait List Requirements: Can start getting set up (including employees), Background checks as soon as POS comes in, Waiting for POS Budget and spending plan to be ready to go

Main Information:

Regional Centers Served: Alta (ARC), Central Valley (CVRC), East Bay (RCEB), Eastern LA (ELARC), Far Northern (FNRC), Golden Gate (GGRC), Harbor (HRC), Inland (IRC), Kern (KRC), Lanterman (FDLRC), North Bay (RCNB), North LA (NLACRC), Orange County (RCOC), Redwood Coast (RCRC), San Andreas (SARC), San Diego (SDRC), San Gabriel/Pomona (SGPRC), South Central LA (SCLARC), Tri-Counties (TCRC), Valley Mountain (VMRC), Westside (WRC)

Primary RC Vendor: Westside (WRC)

Languages: English, Farsi

Platform: Uses platform

Customer Service: Dedicated support team. One business day maximum response time.

Service Codes Not Supported: Skilled nursing not covered in Co-Employer – Gtube feeding also should be under sole employer.

Notes: Working on chat capability, working on language options through Google Chat.

Budget Report: Online/can get it anytime live.

Maximum Budget Amount: $125,000. (Evaluated on a case-by-case basis)

Models: Bill Payer (#PW8673), Sole Employer (#PW8674), Co-Employer (#PW8689)

Sole Employer:

DDS Approved Sole Employer Burden Rate (DDS Employer Burden Rate):

FICA: Social Security: 6.2%, Medicare: 1.45%

Other Rates: FUTA: 1.2%, SUTA: 3.4%, ETT: 0.10%, Workers Comp: TBD, Sick Leave: 3.33%

Total: 15.68%

Background Check: Only those required by law must do live scan – employee’s responsibility

Sole Employer Insurance: Must get own workers comp.

Co-Employer:

DDS Approved Co-Employer Burden Rate (DDS Employer Burden Rate):

FICA: Social Security: 6.2%, Medicare: 1.45%

Other Rates: FUTA: 1.2%, SUTA: 3.4%, ETT: 0.10%, Workers Comp: 9.18%, Sick Leave: 3.33%

Total: 24.86%

Background Check: Does not require live scan if not providing personal care. Current time – less than 5 days to onboard. (Employee cannot work for more than one participant)

Co-Employer Insurance: Payroll, Workers Comp, Liability, Sick Pay, Health Insurance (upon eligibility)

Payment Information:

Vendor / Provider Packet Contains: Through Portal, Contact Info, W-9, Licensure, Payment (check, ACH, credit card)

Invoice time: Guaranteed twice a month, but usually paid within 2-5 days

Invoice approval: Approved by participant

Reimbursement: No

Credit Card Purchases: Submit a Purchase Request through the ACE portal. ACE will either do the purchase for you or provide you with a virtual credit card as appropriate so that you can make the purchase yourself.

PrePayment of Services: Yes, if applicable

Gift Cards: Will initially use this (Example: Uber/Lyft)

EVV: Integrated platform

Electronic Time Sheet: Yes

Additional Information:

The Ace portal is live to the minute, in addition clients, employees and vendors each have their own portal in order to mange their part and ensure SDP allocations of funds is in real time and Accessible, Convenient and Easily manageable.

Yelp Review: Ace FMS